Importance of a Good Plan

It is always important to have a plan before you move

1. Get organized early

Avoid leaving anything until the last minute. Unless you have to pack up and leave in a hurry, chances are you have between 30 and 60 days to make a plan and ensure that moving day runs smoothly. Create a countdown list and itemize everything you need to accomplish week by week.

2. Figure out your move strategy

How are you going to get from point A to point B on moving day? For shorter moves, you’ll either need to assemble some very nice friends with trucks or consider renting a truck for the day. If you have a big family to move or you’ll be moving  long distance, you’ll want to price out moving companies.

3. Keep your movers in the loop

Boxes are one thing, but when you get to the big, heavy stuff, it’s important to let your movers know what to expect. Communicate with your moving company and explain all the requirements and expectations prior to booking; your mover has to be aware of all those minor details in order to estimate your total move time and cost, and have proper equipment available. That includes informing the company about any overweight items (i.e. a piano or fridge), access restrictions ( walk-up only, narrow driveway, 3rd floor apt etc) and whether you’ll need help with assembly and/or disassembly of furniture.

4. Pick the right transportation

If you’re moving a short distance, you may be able to get away with making more than one trip. But if you don’t have that luxury, you’ll need to make sure you have the right sized truck to transport all your belongings in one trip. Choosing the right sized truck is particularly important when moving farther away, as making several trips could be a an added expensive. We recommend using the following guidelines when determining the size of truck you’ll need for your move:

  • In general, the contents of bachelor and one-bedroom apartments will fit in a 16′ cube truck.
  • Two to three fully furnished bedrooms will require a 24′-26′ truck to ensure your move is completed in one load. Also assuming the furniture is not bulky and disassembled and all is properly packed in boxes.
  • The contents of most houses can be moved in a 24′ truck with one or two trips. Depending on the size of your home prepare for a 2 day move.

5. Seize the opportunity to purge

Moving give you the chance to organize your belongings and get rid of items you no longer need or use. This can save you time and money as you will have less items to pack and transport. You can even make a little extra money by having a garage sale, putting furniture up for sale on a site like Craigslist, or you could donate your items to local charities and recycle any old magazines, catalogues or any old documents you no longer need just be sure to shred documents before hand.

6. Put together a packing kit

If more than one person is packing, stay organized by establishing a system and labeling every box and its contents to ensure nothing goes missing or misplaced. Have blank inventory sheets prepared so one person can tackle each area or room. Arm each packer with a pen, black marker, and packing materials, like newspaper, a packing tape dispenser and boxes.

7. Green your move

Moving day can generate a great deal of waste like cardboard, bubble wrap and newspaper. For items you’ll be storing even once you’ve moved in, opt for the reusable plastic bins you can purchase at stores like Home Depot or Walmart. These can be labeled to go directly into closets until you’re ready to deal with the contents. You can avoid cardboard for the rest of your belongings, too, by renting plastic bins from companies like Blue Bins Unlimited. You might also consider using older linens to wrap breakables.

8. Reuse boxes

You may still need a few cardboard boxes to round out your moving kit. A few weeks before you start packing, grab a few boxes each time you visit the grocery store. Keep in mind that smaller boxes are easier to carry when facing stairs and narrow pathways.

9. Take inventory

This is especially important if you’re hiring a moving company. Having a record of your household items is useful if something goes missing. Consider keeping a spreadsheet of the contents of each box. Then, assign each box a number and all you have to do is write that number on each side with the room it goes in. This not only help you keep track of all your items but will also help on moving day letting the movers know what rooms the items belong in.

10. Label everything!

Label all sides of the box (avoid the top). Whoever is carrying in your boxes might not make sure all labels are facing one way for your easy retrieval. Try labeling each side in marker so you can easily find what you need in a stack.

11. Pack in things you need to pack

You need to take your luggage with you. Why not use it as a box? The same goes for dresser drawers. You may need to remove them for transport, but if you don’t have too far to go, they can be helpful for light items. For delicate apparel that you don’t want to fold, using a portable wardrobe box is the way to go.

12. Prepare a moving day kit

Keep one box aside of “essentials” that you’ll need on moving day: cleaning supplies, light bulbs, toilet paper, garbage bags, a change of clothes, your toiletry bag, etc.

13. Be ready for your movers

Whether you have family or professional movers showing up at your door, be ready for them when they arrive. With a moving company, unless you hire packers, be ready and packed before the crew arrives. “Scrambling for boxes will delay your move and increase your cost.”

14. Protect your valuables

Find a safe place to store your valuables on moving day. Insure anything that’s valuable or breakable if you’re using a moving company. And if you’re moving a computer, do a quick backup of important files just in case something happens in transit. Jewelry should be packed and kept on your person.

15. Delay deliveries

If you’ve made some new purchases, such as a couch or dining room suite, schedule the delivery after moving day. That will help you focus your attention on moving day itself and will avoid any congestion between delivery people and the movers.

16. Don’t mistake belongings for trash

Try to avoid packing things in garbage bags. Well-meaning friends or family could accidentally throw them out on moving day.

17. Hook up essential services

Make sure you understand how utilities (gas, water, electricity) will be transferred over to you from a previous owner. Also, arrange to have your phone line, cable and Internet working if necessary.

18. Find a pet sitter for the day

If you have a pet that could be traumatized by a move, arrange to have them stay somewhere during moving day. If you’re hiring movers for a long-distance move, be sure to arrange your pet’s safe transport to your new home.

19. Make nice with your new neighbours

Start off on the right foot by informing your immediate neighbours that you’ll be moving in and what kind of moving vehicles you’re using. If you’re moving on a weekday, make sure your truck isn’t blocking anyone’s exit. If it’s wintertime, clear your driveway of snow and ice and make sure there’s plenty of room to park the moving truck. That’s essential on busy streets otherwise it could slow down your move … increasing your total cost.”

20. Treat your movers well

Whether you hired movers or friends and family, be sure to have food and drinks readily available for everyone. “On a hot summer day, your crew will appreciate a cold drink.